Talentlink Privacy Policy

This Privacy Policy and our Terms and Conditions govern your use of TalentLink (‘the System’) and your relationship with TUI AG and its subsidiary companies (‘TUI’,’ we’, ‘our’ or ‘us’). They explain how we may use information we collect about you, as well as your rights over any personal information we hold about you. Please read this Notice carefully.

1. Information we collect about you

We collect personal information in the following ways:

  • Information provided by you.
  • Information provided by the Hiring Manager or third parties (during the selection and hiring process).
  • Information provided by the Recruitment Team.
  1. Using your information

We aim to collect the minimum personal information necessary to:

  •  Administer your application.
  • Support the selection process.
  • Issue contracts of employment.
  • Maintain a talent pool.
  • Populate successful candidate information to other HR systems used by TUI AG.
  • Understand trends in applications to roles published by TUI AG.
  • Check and verify your identity, and prevent or detect crime.
  • Comply with relevant laws or regulations.

We will use your personal information for the above purposes, in line with local HR privacy and related policies and applicable employment laws.

We may obtain references about you from third parties or carry out checks using a credit reference agency (once a candidate accepts a job). If so, we will let you know and obtain your consent to do so.

Sensitive personal data

We may also need to process your sensitive personal data such as racial or ethnic origin, health information or details about criminal records (but only after a candidate accepts a job). You explicitly consent for this information to be processed for recruitment and employment purposes.

We may use and share aggregated data within TUI AG for, for example, research, statistical and/or reporting purposes.

We will retain your personal information for only as long as it is necessary for the above purposes.

3. Security of your information

We take appropriate security measures to help protect your personal information from accidental loss and from unauthorised access, use, alteration and disclosure.

The security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to Talentlink you are responsible for keeping this password confidential.

 4. Disclosing your information

We will never disclose your personal information to anyone outside TUI AG except where we have your consent; where we are required or permitted to do so by law; to other companies who provide a service to us; or any successors in title to our business.

The System is provided to us by a specialist company called Lumesse. It involves us transferring and storing personal information in a secure data centre in Germany, provided by Telecity Group, a partner of Lumesse.

We ensure that appropriate measures are taken to help keep your information secure. By providing your personal information, you agree to this transfer, storing and processing.

Talent referral scheme

If you have been referred for a job and enter the details of the person who recommended you, if this person is a TUI AG employee they will be informed of the status of your application and whether or not you are successful.

 5. Other websites

The System may contain links to other sites (e.g. for the purpose of completing online tests and video interviews during the selection process) which are outside our control and not covered by this policy. The operators of these sites may collect information from you that will be used by them in accordance with their policy, which may differ from ours. 

6. Accessing your information

To obtain a copy of personal information we hold about you, please contact Recruitment Administration at recruitment@tuitravel.com. If any of the details are incorrect please let Recruitment Administration know and we will amend them.

 7. Amendments

We may change and update this Privacy Policy from time to time. Any material changes will be notified to you at your registered email address. The changes will apply immediately when we make them and, in relation to material changes, after we have given notice.

If you do not wish to accept the new Privacy Policy you should not continue to use the System. If you continue to use the System after the date on which the change comes into effect, your use of the System indicates your agreement to be bound by the new Privacy Policy.

We recommend you check the Privacy Policy from time to time.

Version: October 2016